HS: Creating Tip Jars

Eliminate manual tracking and risk of discrepancies by incorporating cash tips into your existing tip distribution! Tip Jars provide a simple and effective way to capture cash tips collected through your physical tip jar and incorporate them into an existing tip pool for distribution, helping to improve fairness and compliance coverage. 

Tip Jars are managed from directly within the HotSchedules platform, where managers can set up new jars and manage existing jars in just a few simple steps.

Accessing Tip Jars

Tip Jars are accessed from the Punches & Tips Distribution page. Click on the menu button in the top left corner of the screen to open the menu, click into the Staff tab, and then the Punches & Tips Distribution tab.

Fig.1 - Accessing Tip Jars

Next, ensure you have the view by filter set to date, in the top left of the screen. This will bring up the view as pictured below, where you can see any existing tip jars created as well as creating new jars.

Fig.2 - Creating Tip Jar

To create a new Tip Jar, click the '+' sign in the upper right corner of the Tip Jars section, as pictured above. 

Please note: The Tip Jar feature is subject to permissions. If you do not see this feature, it will need to be enabled against your account.

Setting Up a New Tip Jar

After clicking the '+' sign to create a new Tip Jar, a modal will appear on screen. Fill out the details of your Tip Jar and press save, to create your jar. 

Follow these steps to successfully create your Tip Jar:

1. Give the tip jar a name
2. Enter the amount of cash tips to be added
3. Select the tip pool the tips should be distributed in. Please note that you are only able to select one pool per Tip Jar.
4. Click save to finalize the pool.

Fig.3 - Tip Jar Details

Once the Tip Jar has been saved, you will be prompted to re-calculate the tip pool for the day to ensure the Tip Jar takes effect and is included in the pool's calculation for the business day. 

Please note: It is possible to both edit and delete Tip Jars should you need to make adjustments after saving or remove a jar altogether.

Tip Jar Reporting 

When accessing the Tip Pooling Report you will be able to view the overall amount of tips that have come from Tip Jars, as well as how much of each employee's tips are coming from Tip Jars. 

The Tip Pooling Report can be accessed from the Reports dropdown in the top right hand corner of the Punches & Tips Distribution screen.

Fig.4 - Accessing Tip Pooling Report

The top of the report will display overall figures for the selected business day. Per the image below, the amount included in the Total Payable Tips that has come from Tip Jars displays underneath this total figure.

Fig.5 - Overall Tip Jar Amount

To view how much of each employee's tip distribution is coming from Tip Jars, expand the relevant employee line on the report. The Tip Jar amount will display under the pool they are receiving from, as pictured below. 

Fig.6 - Tip Jar Amount per Employee