HS: Assigning Labor Positions – Hotschedules

Overview

Labor Positions must be assigned to employees before they can be scheduled into specific shifts. This ensures employees are eligible for the correct positions and supports accurate scheduling and reporting.

If certifications are mapped to Labor Positions, employees must also meet those requirements before the position becomes available.

Before You Begin

Labor Positions must be configured in the Above Store Console (ASC). See this article to learn more.
Labor Positions can be mapped to job codes, certifications, or directly assigned to employees. This article covers all three options; check with your administrator to confirm which method your organization uses.

Assign Labor Positions by Job Code

When a Labor Position is mapped to a job code, it is automatically assigned to any employee with that job code. No additional setup is required at the employee level.

To confirm how a Labor Position is mapped, review the configuration in the Above Store Console (ASC). See this article to learn more.

Confirm which job codes and positions are assigned to an employee on the Staff tab:

Navigate to the Staff List
Select an employee
Open the Job/Schedules tab
Review the following:
- Job Settings: Displays all job codes assigned to the employee
- Positions: Displays any Labor Positions assigned based on those job codes

Assign Labor Positions by Employees

When a Labor Position is configured to be assigned directly to employees, it must be manually added to each employee’s profile.

Navigate to the Staff List
Select an employee
Open the Job/Schedules tab
In the Positions section:
- Select one or more Labor Positions from the menu
- Choose positions individually or use Select All

Only eligible Labor Positions can be assigned. If a certification is required for a position, it will appear as “Certification Required” and cannot be selected.

Hs Scheduling_Labor Positions Assign Emp.gif

Assign Labor Positions by Certifications

When a Labor Position is linked to a certification, employees must have that certification assigned before the position becomes available.

Navigate to the Staff List
Select an employee
Open the Job/Schedules tab
- In the Positions menu, it will appear as “Certification Required” and cannot be selected
Open the Details tab.
- In the Certifications section:
  - View existing certifications
  - Add or update certifications as needed

Once the certification is assigned to an employee, the position will be automatically assigned as well.

Using Skill Levels with Labor Positions

Labor Positions can be used with skill levels to help identify employee proficiency for specific work areas.

Skill levels are assigned on the Staff tab:

Select an Employee
Go to Jobs/ Schedules tab
Assign or update the Skill Level for each position

Skill levels can then be used to support scheduling decisions and improve workforce planning.